Hybrid Workspaces: Use SpotUs to help you Blend Remote and Onsite Work

The traditional office model is undergoing a significant transformation as companies embrace hybrid workspaces, a blend of remote and onsite work. Benefits for such an approach include, on one hand, the lack of commute, saving money on gas or lunch and schedule flexibility, says a recent study. On the other hand, alternating remote and from-the-office work days provides employees the opportunity to connect with their peers, network, and focus on deep work.

Implementing a hybrid workspace does have its challenges. Companies must address issues such as maintaining company culture, ensuring equitable access to resources, and managing their leases and in-office presence. 

The change in the way we work also comes with changes in the way offices look, are being occupied and operated. Companies choose to reduce the leased space, which emphasizes the need for a tool that helps people schedule their time in the office. 

With fewer employees working onsite daily, companies are rethinking office layouts. Traditional rows of desks are being replaced with flexible, open spaces designed to encourage collaboration when teams are in the office. These spaces often include hot-desking areas, meeting pods, and lounges where employees can easily connect and share ideas. The goal is to create an environment that maximizes the benefits of in-person interactions while providing the flexibility to support remote work.

In order to ensure such a shared space is properly used, SpotUs app allows its users to book their desk, meeting room for the day they’ll be in the office. 

Technology is at the forefront of this entire shift

Companies are investing in advanced communication tools that facilitate seamless collaboration between remote and onsite workers. Video conferencing setups, digital whiteboards, and project management platforms are becoming standard features in modern office spaces. These tools ensure that all team members, regardless of location, can contribute equally to discussions and projects.

Beyond these communication-focus tools, there are other tech-driven solutions, such as SpotUs, that allows employees to book their parking spot when they drive to the office or to access the space with a virtual badge. Once the need for a physical badge is eliminated, companies will see cost cuts with printed badges, while also contributing to a more sustainable approach to the way they manage access in the space/office. 

Furthermore, SpotUs supports companies and developers with occupancy reports. Gathering data on what spaces (office and parking) are used the most leads to better management of that space. 

For example, a tenant can get a better understanding of the days the parking lots are free and choose to share those empty spots with another tenant, in order to optimize their costs. Or, by understanding how often people come to the office and what areas they use the most, and negotiate their leases.

On the other hand, developers gain a better understanding on occupancy and can improve their sustainability practices. They can reduce the workload for reception and security staff, as access processes are digitised. 

As hybrid workspaces continue to evolve, companies will need to stay adaptable, refining their approaches based on employee feedback and technological advancements. The future office will likely be a dynamic, flexible environment that supports a variety of work styles, blending the best aspects of remote and onsite work.