If you’re a tenant that works from an office building, you’ve probably rented a number of parking spots. Those are allocated to your team during office hours, but what happens after that? Or, given the flexible work policies we see becoming a norm, on those days when most of your colleagues work from home?
Gain more visibility over space usage
First of all, it’s very important to gather data on how your allocated spaces are being used. How often do people come to the office, which are the busiest hours and days from a parking point of view, does your team need spaces for guests and if so, how often?
All these questions will show if there’s any room for improvement during business hours.
Every hour a parking spot is free costs you money, so knowing when and how these spots are used by your team becomes more important than ever. To be able to measure that, you need access to data.
In a world getting increasingly digitised, access to this type of data is easy and can be obtained through a parking booking system.
Benefits of a parking booking system
What using a digitalised booking system does in the first place is that it creates a way smoother interaction with your colleagues. As we are used to having an app for most things, having a solution that allows them to view and book in real time an available spot for their trip to the office enables a better employee experience.
A real time booking system also means that there’s less manual work for reception and security staff and a smaller risk for double booking. Having your receptionist keep track manually of who comes when and needs a parking spot is a repetitive, low-value activity that takes time and energy.
Last but not least, a parking booking system can also facilitate access for guests. Knowing when and how many spots are available, your colleagues can invite guests and grant them access to the parking lot, digitally.
Optimise occupancy rate
Once you have data, you can proceed to take the right steps to optimise your costs.
Are there certain days when your spots are mostly free due to your flexible working policy? Communicate that to your colleagues and see if some would rather come to the office during those specific days and benefit from free parking!
Even so, you might still be left with empty spaces. Furthermore, during weekends and after work hours, those spots are surely empty. So what’s left to do? Shared agreements with other tenants.
Sharing resources with other tenants can be a great valid option if, for example:
There’s a down floor restaurant in your office building
There are tenants who need more spaces for their teams
There are tenants who have event rooms, where people come at different hours or during weekends
There’s a coworking space that allows 24/7 access
Let’s take, for example, the frequent case where there’s a restaurant in the building. We’ve created a solution for you to allow that restaurant to use your spots when they are vacant. Here’s how it works:
You negotiate with your restaurant partner a deal where they can use vacant parking spaces
We give them access to those spaces through SpotUs
When they have guest, they just send a QR-based invite
Guests don’t need to download the app to access the parking lot
We can also personalise the invitation, for example with a route from the parking lot to the restaurant, to make it easier for them to reach the place
Remember, optimisation starts with an audit, and a relevant audit can only be based on data. Start with a booking solution like SpotUs that will give you that data and optimise your occupancy rate through shared agreements.
Let’s talk about how SpotUs can help you use your parking spaces more efficiently!
